J_JTC_2022A 01/10/2022 12:02:50 PM Committee Summary PUBLICSTAFF SUMMARY OF MEETINGJOINT COMMITTEE COMMITTEE ON JOINT TECHNOLOGY COMMITTEE Date 01/10/2022 Attendance Baisley X Bernett X Kolker * Priola E Titone * Bridges X Time 12:02:50 PM to 01:50:35 PM Place SCR 352 This Meeting was called to order by Bridges This Report was prepared by Colin Schroeder Hearing Items Action Taken hFY 2021-22 IT Capital Supplemental Budget Request: Department of Early Childhood Data Systems Send a letter to the JBC recommending funding for the FY 2021-22 Dept. of Early Childhood Universal Preschool Program Data Systems request. hFY 2021-22 IT Capital Supplemental Budget Request: CDHS County Infrastructure Update Send a letter to the JBC recommending funding for the FY 2021-22 Department of Human Services Country Infrastructure Upgrade IT Capital request. hFY 2022-23 CDHS R-03 Operating Budget Request: County Trails Refresh and Support Send a letter to the JBC recommending funding for the Trails Refresh and Support (R-03). Include request estimating total for Proposed New County IT Support line item. hOther updates from CDHS Committee Discussion Only 12:03:58 PM The meeting was called to order by Chair Bridges. 12:04:26 PM Luisa Altmann, Legislative Council Staff, presented the agenda to the committee. FY 2021-22 IT Capital Supplemental Budget Request: Department of Early Childhood Data Systems - Send a letter to the JBC recommending funding for the FY 2021-22 Dept. of Early Childhood Universal Preschool Program Data Systems request. 12:06:19 PM Representatives from Colorado Department of Human Services (CDHS) and the Governor's Office of Information Technology (OIT) presented their agenda regarding the Department of Early Childhood . (DEC) Data Systems. They then outlined their budget request. The presentation can be found here: https://leg.colorado.gov/sites/default/files/images/1._dec_jtc_presentation.pptx_.pdf 12:09:25 PM Representatives from OIT discussed the specifics of the budget request regarding the launch of the new Universal Preschool Program. 12:11:07 PM Camille Whisler gave an overview of the various aspects of the budget request, including: provider hub; Attendance Tracking System (ATS); DECL (licensing system); CHATS; and PEAK. 12:15:47 PM Representatives from OIT outlined the anticipated impacts that this request (if approved) would have over the next 12 months. 12:18:13 PM Representatives from OIT and CDHS discussed various risk analyses regarding the different elements of the budget request. 12:22:12 PM Ms. Whisler provided an overview of a comprehensive analysis of the early childhood ecosystem. 12:23:59 PM OIT representatives provided an architectural overview of the programs within the early childhood ecosystem. 12:26:35 PM Members of the committee asked the presenters follow-up questions regarding the budget request. 12:31:18 PM Members of the committee raised concerns regarding the comprehensive analysis and asked the presenters to clarify points made during their presentation. 12:32:51 PM Members of the committee inquired about the timeline of the request. 12:35:57 PM Members of the committee inquired about the update-ability of the programs. Representatives explained that updates will be easy to make using the planned platform. 12:46:28 PM Motion Send a letter to the JBC recommending funding for the FY 2021-22 Dept. of Early Childhood Data Systems request. Moved Titone Seconded Baisley No Bernett Yes Kolker Yes Priola Excused Titone Yes Bridges Yes Final YES: 4 NO: 1 EXC: 1 ABS: 0 FINAL ACTION: PASS FY 2021-22 IT Capital Supplemental Budget Request: CDHS County Infrastructure Update - Send a letter to the JBC recommending funding for the FY 2021-22 Department of Human Services Country Infrastructure Upgrade IT Capital request. 12:48:29 PM Representatives from CDHS presented their request for the County Infrastructure Upgrade project. https://leg.colorado.gov/sites/default/files/images/2._cdhs_jtc_presentation.pdf 12:50:02 PM Sarah Dawson, Director of Operations, CDHS gave an overview of the request to the committee. 12:50:43 PM Members of the committee asked why this request is only being submitted now, and has not been submitted prior to these issues becoming critical. 12:55:45 PM Members of the committee asked about potentially partnering with institutions of higher education to garner bulk savings in purchasing equipment. 12:56:32 PM Members of the committee asked about buying the requested hardware in bulk quantities across all agencies in the state. 12:57:49 PM Members of the committee submitted a request for OIT to look into bulk purchases for hardware across the state. 01:00:10 PM Motion Send a letter to the JBC recommending funding for the FY 2021-22 Department of Human Services County Infrastructure Upgrade request. Moved Titone Seconded Baisley Yes Bernett Yes Kolker Yes Priola Excused Titone Yes Bridges Yes Final YES: 5 NO: 0 EXC: 1 ABS: 0 FINAL ACTION: PASS FY 2022-23 CDHS R-03 Operating Budget Request: County Trails Refresh and Support - Send a letter to the JBC recommending funding for the Trails Refresh and Support (R-03). Include request estimating total for Proposed New County IT Support line item. 01:00:27 PM Mollie Bradlee, Deputy Director of the Office of Children, Youth, and Families, and JP Sleeger, Trails Product Manager, from CDHS presented an update on their Trails Refresh and Support IT Capital FY2022-23 R-03 operating budget requests, which was referred to the JTC by the JBC for review. . 01:02:02 PM Ms. Bradlee provided an overview of the Trails program and what the budget request entails. She highlighted the emphasis the department is placing on shifting their framework to agile methodology. 01:04:42 PM Ms. Bradlee explained how the department wants to shift from a "project" to a "product" mindset, allowing Trails to consider all components of the system. 01:08:04 PM Mr. Sleeger outlined the the major releases that have occurred within the department over the past year. 01:09:03 PM Ms. Bradlee outlined two components of the request: adjustment of the Trails Line Item Federal and General Fund split to reflect actual federal drawdown; and a request for $1.8 million in a new "County IT Support" line item that will appropriately fund county child welfare technology needs outside of Trails, including computers for caseworkers. 01:13:30 PM Members of the committee inquired about what the hardware related to the Trails line item will be used for. 01:15:09 PM Members of the committee commented on the need for county IT support, reaching beyond just Trails. 01:18:10 PM Members of the committee inquired about the funding sources for the project. Ms. Bradlee informed the committee that due to a technical error in the Long Bill, a technical adjustment would need to be made to the funding sources. 01:25:43 PM Motion Send a letter to the JBC recommending funding for the FY 2022-23 Trails Refresh and Support (R-03) operating request. Moved Titone Seconded Baisley Yes Bernett Yes Kolker Yes Priola Excused Titone Yes Bridges Yes Final YES: 5 NO: 0 EXC: 1 ABS: 0 FINAL ACTION: PASS Other updates from CDHS - Committee Discussion Only 01:25:59 PM Ki'l Powell, Director of the Office of Economic Security (OES) within CDHS, presented an update on HB 21-1105 ("Heat & Eat"). 01:28:08 PM Dr. Powell presented a summary of the Automated Child Support Enforcement System (ACSES). CDHS is requesting a statutory change to use $800,000 to support ACSES ongoing, which has had no new dollars added in more than a decade. 01:31:11 PM Members of the committee inquired about whether or not the $800,000 would be sufficient to complete upgrades. They also asked what would happen to any leftover money if all $800,000 is not used. 01:33:30 PM Dr. Powell explained that any excess funds can be used as long as they are placed back into the child support system, and would not necessarily just go back to the counties. 01:35:45 PM Members of the committee asked if it is more cost effective to make an investment in the system to completely rebuild it versus making alterations to the current system. 01:38:25 PM Ms. Dawson provided an interoperability update regarding the Joint Agency Interoperability (JIA). 01:41:50 PM Ms. Dawson highlighted the overall strategy of the interoperability update domain driven APIs. Additionally, she explained the foundational issues that have arisen within the JAI- legal framework; identity resolution; and, consistent business processes (workflow management and document storage). 01:50:35 PM The committee adjourned.
