J_JTC_2022A 01/24/2022 10:36:09 AM Committee Summary PUBLICSTAFF SUMMARY OF MEETINGJOINT COMMITTEE COMMITTEE ON JOINT TECHNOLOGY COMMITTEE Date 01/24/2022 Attendance Baisley * Bernett X Kolker * Priola X Bridges X Titone X Time 10:36:09 AM to 02:43:16 PM Place SCR 352 This Meeting was called to order by Titone This Report was prepared by Colin Schroeder Hearing Items Action Taken hFY 2022-23 Dept. of State R-03 Operating Budget Request: Money-in-Politics Disclosure System Committee Discussion Only hFY 2022-23 Dept. of Treasury R-03 Operating Budget Request: Departmental Technology Recommend JBC approval of FY2021-22 S-03 Supplemental Budget Request and FY2022-23 R-03 Operating Budget Request hFY 2022-23 Dept. of Public Safety Operating Budget Requests: R-11 Entire State Cybersecurity Approach Program and R-12 CCIB System Maintenance Committee Discussion Only hLunch break Committee Discussion Only hFY 2022-23 Dept. of Revenue R-01 Operating Budget Request: DRIVES System Support Recommend that the JBC fund R-01 Operating Budget Request 10:36:58 AM The meeting was called to order by Chair Titone. 10:37:25 AM Luisa Altmann, Legislative Council Staff, gave the committee an overview of the day's agenda. FY 2022-23 Dept. of State R-03 Operating Budget Request: Money-in-Politics Disclosure System - Committee Discussion Only 10:38:27 AM John Magnino, Director of Government and Public Affairs, Stephen Bouey, Campaign Finance and Lobby Program Manager, and Trevor Timmons, Chief Information Officer, presented on behalf of the Department of State in regard to FY2022-23 R-03 operating budget request. The presentation can be found here: https://leg.colorado.gov/sites/default/files/images/cdos_-_tracer_lobby_joint_technology_committee_presentation_01.23.22.pdf 10:39:34 AM Mr. Bouey gave an overview of the department's request. Mr. Magnino then continued with the overview of the department's request, and what it entails. 10:42:59 AM Mr. Bouey provided the committee with an explanation of why the department believes the request is necessary. Mr. Magnino then continued to explain the goals of the new system that would be created if the request is approved. 10:45:55 AM Mr. Timmons explained to the committee what the existing gaps in the current systems are, and how the new system could fill those gaps. Mr. Magnino then went on to explain what the next steps for the department's system will look like, pending the approval of the budget request. 10:49:15 AM Members of the committee asked the presenters about how these new systems would interact with cloud technology. Members also inquired about how this request will impact the 2024 election cycle, and if there is a "plan b" if this new system is not set up and implemented in time. 10:54:42 AM Members of the committee inquired about the accessibility of the new system, and how user-friendly it will be. Members also inquired about who the user test group for the new system will be. Members also specified that they would like to see the user test group consist of members of the public, in an effort to assess the accessibility and ease of use of the new system. Mr. Timmons went on to explain the testing process. The committee requested information on the cost for additional user testing. 11:01:27 AM Members of the committee commented on improving the interface of the software system. 11:03:04 AM Members of the committee inquired about improving the donation uploading process under the new system. Members also expressed a desire for a more frequent reporting system, as opposed to the current quarterly reporting. FY 2022-23 Dept. of Treasury R-03 Operating Budget Request: Departmental Technology - Recommend JBC approval of FY2021-22 S-03 Supplemental Budget Request and FY2022-23 R-03 Operating Budget Request 11:07:43 AM Dave Young, Treasurer, Cary Kennedy, Senior Fiscal Advisor to the Governor, Charles Schiebe, Treasury Chief Financial Officer, and Andrea Day, OIT Director of IT for the Governor's Office, presented on the Department of Treasury's R-03 and S-03 operating budget requests. The presentation can be found here: https://leg.colorado.gov/sites/default/files/images/colorado_department_of_the_treasury_technology_presentation.pdf 11:10:04 AM Treasurer Young began the department's presentation, including the mission and vision of the Treasury. Treasurer Young then went on to give an overview of the FY2021-22 S-03 Supplemental Budget Request: Deferred Property Tax Expansion. 11:12:30 AM Ms. Kennedy provided an overview of SB21-293 and explained the impact it has on the S-03 request. 11:15:37 AM Treasurer Young explained why the department has submitted this request as a supplemental request. 11:17:25 AM Members of the committee inquired about the department's collaboration with the Office of Information Technology (OIT). Ms. Kennedy explained that OIT has been involved, and will continue to be involved, with the implementation of the department's program. 11:21:08 AM Members of the committee asked about what specific contributions/consulting OIT provided the department with pertaining to this request. Ms. Kennedy explained that OIT has provided input regarding the centralization of the system, and what technology upgrades are necessary to achieve that goal. 11:30:28 AM Treasurer Young gave an overview of the department's R-03 budget request. Mr. Schiebe then proceeded to explain the breakdown of what the request is going to be used for, and why it is necessary according to the department. Mr. Schiebe then went over the department's responses to the staff questions that were submitted. 11:34:16 AM Treasurer Young explained the process by which the department's investment officers monitor the state's cash flow. 11:37:56 AM Members of the committee inquired about some of the expenses included in the request. 11:55:40 AM Motion Recommend JBC approval of 2021-22 S-03 Supplemental Budget Request and R-03 Moved Bridges Seconded Baisley Yes Bernett Yes Kolker Yes Priola Yes Bridges Yes Titone Yes Final YES: 6 NO: 0 EXC: 0 ABS: 0 FINAL ACTION: PASS FY 2022-23 Dept. of Public Safety Operating Budget Requests: R-11 Entire State Cybersecurity Approach Program and R-12 CCIB System Maintenance - Committee Discussion Only 11:56:39 AM Representatives from the Department of Public Safety, presented regarding the 2022-23 R-11 and R-12 operating budget requests. Katie Ruske, Office of Community Corrections Manager, Kevin Klein, Director, Division of Homeland Security and Emergency Management, and Joe Thome, Director, Division of Criminal Justice. 11:58:20 AM Ms. Ruske provided the committee with an overview of the requests. Ms. Ruske explained that the current system is almost 15 years old, and according to the department, needs updating. 12:02:34 PM Representatives explained that OIT has been involved in the project. 12:04:48 PM Members of the committee inquired about the costs associated with vendor-hosted servers for the project. Members also asked about why the department would not use a neutral, non-vendor server host. Members expressed concerns about having a vendor-hosted server, as the vendor may potentially increase costs. 12:12:11 PM Kevin Klein, Director, Division of Homeland Security and Emergency Management, provided the committee with an overview of the department's R-11 request. Lunch break - Committee Discussion Only 12:22:26 PM The committee recessed for lunch. 01:29:50 PM The committee reconvened from lunch. FY 2022-23 Dept. of Revenue R-01 Operating Budget Request: DRIVES System Support - Recommend that the JBC fund R-01 Operating Budget Request 01:30:20 PM Representatives from the Department of Revenue presented on their budget request (FY 2022-23 R-01). Mark Ferrandino, Executive Director of Department of Revenue, provided an overview of the presentation. The presentation can be found here: https://leg.colorado.gov/sites/default/files/images/1_24_22_dor_jtc_slides.pdf 01:31:59 PM Michael Arrington, Senior Director, Innovation, Strategy, Delivery, provided the committee with a more in-depth explanation of what the department is planning on using the requested funds for. 01:51:39 PM Director Ferrandino provided the committee with an overview of the system, highlighting what would change under the system upgrade (DRIVES). 01:54:51 PM Mr. Arrington gave the committee an explanation of the various components of the system upgrade, and how the requested funds will be used to achieve these upgrades. 01:58:53 PM Members of the committee asked the representatives from the Department of Revenue what various staff roles within the department will be moving forward. 02:02:45 PM Members of the committee asked whether the department anticipates having to make additional changes to the system upon implementation. 02:05:49 PM Members of the committee inquired about what impact legislative requests are having on the backlog the department is experiencing. 02:08:46 PM Members of the committee asked about ownership of the system, and why a third-party vendor owns this system that is uniquely developed for Colorado. 02:11:15 PM Members of the committee asked about whether or not the department plans on utilizing kiosks to increase accessibility for citizens. Members also asked about how the myColorado app will be integrated into, and interact with, the new system upgrades and enhancements. 02:17:03 PM Members of the committee inquired about the approximate number of hours dedicated to legislative requests. Specifically, members asked about creating a more flexible process for license plates. 02:20:17 PM Brendon Reese, Senior Director, Taxation, presented the committee with an update on the GenTax system. Director Reese explained that the system has been upgraded to the most recent version, which has brought with it improved user experience and accessibility. Director Reese also spoke about the increase in tax-related legislation that has occurred over the past few years. 02:25:19 PM Director Reese provided the committee with an update on the Sales and Use Tax System (SUTS). Director Reese spoke about the increased use of the SUTS system across the state. 02:27:55 PM Members of the committee asked about why the city of Aurora has yet to be included in the GenTax system. Director Reese explained that the city is implementing a custom integrationg with the system, which accounts for the delay. 02:29:52 PM Members of the committee commented on the importance of the ease and accessibility of the SUTS system, and inquired about whether more types of taxes will be included into the system. 02:36:24 PM Director Ferrandino provided the committee with an update on the State Marijuana Inventory Tracking System (METRC). Director Ferrandino also provided the committee with an update on MyLicenseOne Online Services (ML1 OS). 02:41:25 PM Motion Recommend that the JBC fund the Department of Revenue FY 2022-23 R-01 operating budget request. Moved Bridges Seconded Baisley Yes Bernett Yes Kolker Yes Priola Excused Bridges Yes Titone Yes Final YES: 5 NO: 0 EXC: 1 ABS: 0 FINAL ACTION: PASS 02:43:16 PM The committee adjourned.
