J_JTC_2022A 09/14/2022 09:33:37 AM Committee Summary PUBLICSTAFF SUMMARY OF MEETINGJOINT COMMITTEE COMMITTEE ON JOINT TECHNOLOGY COMMITTEE Date 09/14/2022 Attendance Baisley X Bernett X Cooke X Kolker E Bridges X Titone X Time 09:33:37 AM to 02:29:11 PM Place SCR 352 This Meeting was called to order by Titone This Report was prepared by Luisa Altmann Hearing Items Action Taken hStaff Introductions Committee Discussion Only hUpdates from the Dept. of Public Health and Environment Committee Discussion Only hUpdates from the Dept. of Personnel Committee Discussion Only hUpdates from the Governor's Office of Information Technology Committee Discussion Only hLunch Committee Discussion Only hUpdates from the Dept. of Early Childhood Committee Discussion Only hUpdates from Colorado Digital Services Committee Discussion Only hPresentation on The Work Number Committee Discussion Only hPresentation from Legislative Council Staff on IT Accessibility Committee Discussion Only hCommittee Discussion Committee Discussion Only Staff Introductions - Committee Discussion Only 09:33:49 AM Luisa Altmann with the Legislative Council Staff introduced Samantha Falco, Legislative Council Staff who will be assisting with the Joint Technology Committee, and Scott Thompson with the Joint Budget Committee Staff. Scott Thompson introduced himself and gave a brief overview of his role. Updates from the Dept. of Public Health and Environment - Committee Discussion Only 09:36:08 AM Erick Scheminske, Chief Operating Officer with the Colorado Department of Public Health and Environment (CDPHE), introduced himself and other CDPHE staff: Kris Kiburz, Senior IT Director with the Office of Information Technology (OIT), Jim Reasor, Deputy Director of the Air Pollution Control Division (APCD), Andrew Putnam, Environmental Information Manager, and Adam Wozniak, Inventory and Support Supervisor. 09:38:41 AM CDPHE started their presentation which can be found here: https://leg.colorado.gov/sites/default/files/images/1._cdphe_presentation.pdf. Jim Reasor gave an update on the project accomplishments over the last month including new hires, partnership with OIT, public comment software, and stakeholder engagement. 09:43:53 AM Adam Wozniak gave an overview of the data lakehouse approach, including information on structured and unstructured data. 09:47:13 AM Andrew Putnam gave more information on what a data lakehouse would entail for the APCD as well as issues and concerns related to the project and plans for the next period. 09:50:46 AM Mr. Scheminske gave remarks about ways in which the Joint Technology Committee and legislature can assist the CDPHE. 09:51:41 AM The committee gave comments to the panel from CDPHE. Mr. Wozniak answered questions from the committee regarding the data lakehouse. Updates from the Dept. of Personnel - Committee Discussion Only 09:55:23 AM Tony Gherardini, Executive Director for the Department of Personnel and Administration (DPA) introduced himself and Sarah Clark, Payroll Modernization Product Owner. 10:03:28 AM DPA gave a presentation that can be found here: https://leg.colorado.gov/sites/default/files/images/2._dpa_jtc_presentation_9.14.22.pdf. Mr. Gherardini started the presentation, giving an overview of payroll modernization goals, background, and progress. 10:07:12 AM Ms. Clark gave an overview of the agency listening sessions, working with their stakeholders, as well as challenges, frustrations, and desires regarding the payroll system. Additionally, they gave information after working with vendors, including payroll modernization that is proposed in regards to the payroll system, labor allocation, core human resources functionality, data warehouse, and employee self service. 10:13:47 AM Ms. Clark answered questions from the committee. 10:14:02 AM Ms. Clark continued her presentation with an overview of the DPA's Request for Information (RFI) posted to the vendor community. 10:17:22 AM Mr. Gherardini and Ms. Clark answered questions from the committee about manual duplicate entry issues, 10:26:27 AM Ms. Clark continued her presentation giving more information from their vendor RFI and the payroll modernization appropriations breakdown. 10:30:21 AM Ms. Clark and Mr. Gherardini answered questions from the committee and gave closing remarks. Updates from the Governor's Office of Information Technology - Committee Discussion Only 10:34:16 AM Michael McReynolds, OIT Legislative Liaison, introduced himself and Julia Richman, OIT Deputy Executive Director, and Brandy Reitter, Colorado Broadband Office Executive Director. Their presentation can be found here: https://leg.colorado.gov/sites/default/files/images/3._oit_-_jtc_september_14_2022.pdf. 10:36:49 AM Ms. Richman started the presentation by giving a brief overview of OIT's core values and wildly important goals. The presentation continued with OIT's "Big Three" initiatives, tech debt portfolio updates, eFort migration, ReimagineIT IT transformation program, OIT enterprise project management office (EPMO) launch, and EPMO organization. Additionally, Ms. Richman gave information on future plans and updates including legislation, strategic plan, project dashboard, Technical Debt Project status, and cybersecurity update. 10:51:43 AM Ms. Richman, Ms. Reitter, and Mr. McReynolds answered questions from the committee regarding the EPMO chart, broadband spending, goals for broadband connection, work-from-home outcomes with OIT and other agencies, the impacts such as retention working from home has had on the state employment. 11:05:22 AM Ms. Reitter gave a presentation on the Advance Colorado Broadband Updates. The presentation included Colorado Broadband Office (CBO) funding program milestones and capitol projects fund proposed grant design. 11:11:25 AM Ms. Reitter answered questions from the committee on the broadband roadmap, creating varying data charts for broadband information, how they are compiling information from stakeholders and vendors, and means of gathering data. 11:27:57 AM Ms. Reitter continued her presentation giving funding information on the Broadband, Equity, Access, and Development (BEAD) program, state digital equity, enabling middle mile program, and Colorado Department of Transportation Intelligent Transportation Systems: Fiber Optic Network. 11:37:17 AM Additionally, Ms. Reitter gave an update on CBO projects including Broadband Deployment Board Statistics and grant awards funded, the Affordable Connectivity Program outreach results, the completed Digital Government Strategic Plan, and mapping improvement and process. The presentation wrapped up with state broadband comparative assessment and takeaways, broadband mapping project kickoff that is scheduled for September 14, and the stakeholder outreach and roundtables that are scheduled. Lunch - Committee Discussion Only 11:45:59 AM The committee broke for lunch. Updates from the Dept. of Early Childhood - Committee Discussion Only 12:45:29 PM The committee came back from lunch. Michael Cooke, Early Childhood Transition Director, introduced herself, Dawn Odean, Universal Preschool (UPK) Program Delivery Director, and Grace Kretschmer-Tran, UPK product owner in person, as well as Jonathan Sibray, OIT IT director remotely. 12:47:54 PM Ms. Kretschmer-Tran started the presentation which can be found here: https://leg.colorado.gov/sites/default/files/images/4._cdec_presentation.... She started by giving an update on the universal preschool application, matching applications to providers, deferred acceptance and priority score, and provider experience with updates since April's meeting. Additionally, there was information given about families and providers relationships and survey results from local coordinating organizations. 12:54:18 PM Ms. Kretschmer-Tran continued her presentation, sharing information on the universal preschool program prototype. She touched on questions that will be asked and the provider ranking feature user flow in the BridgeCare test website. 12:57:47 PM The committee gave comments and asked questions regarding licensing processes, if demographics could lead to a child getting denied or accepted, and matching the child within the system. Updates from Colorado Digital Services - Committee Discussion Only 01:04:30 PM Matthew McAllister, director of Colorado Digital Services (CDS) and Stephanie Caine, Deputy Director of CDS, introduced themselves and started their presentation which can be found here: https://leg.colorado.gov/sites/default/files/images/6._cds_-_jtc_septemb.... 01:06:35 PM Mr. McAllister started with an overview of the CDS mandate, team summary, and operating model updates. 01:10:00 PM Ms. Caine continued with the rest of the presentation. 01:14:24 PM The committee asked questions regarding issues counties are facing and how state-interface could benefit counties. Presentation on The Work Number - Committee Discussion Only 01:18:20 PM Barry Pardus, Deputy Director of the Office of Economic Security introduced himself and Lisa Pera, Deputy Director of the Eligibility Division in the Department of Health Care Policy and Financing (HCPF). 01:20:32 PM Ms. Pera started their presentation which can be found here: https://leg.colorado.gov/sites/default/files/images/5._hcpf_cdhs_work_nu.... She started by giving an overview of the Work Number and HCPF Integration and HCPF implementation. 01:24:58 PM The committee asked questions regarding the examination of qualifications for the Work Number eligibility and renewal processes. 01:27:53 PM Mr. Pardus continued the presentation giving an overview of the CDHS current agreement for the Work Number, CDHS funding, breakdown of verifications by program, and future costs and benefits integration. 01:33:52 PM The committee asked questions regarding why all counties are not included in the system. 01:36:07 PM Dan Makelky, Douglas County Human Services Director, gave comments from the county perspective on system integration, employers reporting into the Work Number, access to paystubs, and equity issues. Additionally, he spoke on issues faced by larger counties exceeding number of requests. 01:39:07 PM Mr. Makelky answered questions from the committee on what happens when counties meet limit of requests, who sets the limits and budget allocations for the Work Number, and the implications of time spent gathering paystubs and other documents. Additionally, Mr. Makelky and Mr. Pardus answered questions about how many searches should be provided is determined and why it is not being utilized in every county. They discussed solutions for providing to more counties and Coloradans. Presentation from Legislative Council Staff on IT Accessibility - Committee Discussion Only 01:50:47 PM Manish Jani, Deputy Director of Legislative Council Staff, introduced himself and Kevin Smith, IT Applications Manager, and Zack Wimberly, IT Support Manager. Their presentation can be found here: https://leg.colorado.gov/sites/default/files/images/7._jtcpresentationon.... 01:53:25 PM Mr. Jani started the presentation with an overview of the approach to improving digital accessibility in the Legislature. Mr. Smith gave a background and overview on the current website and the new website that is being built. Additionally, Mr. Smith shared mockups for the website which can be found here: https://leg.colorado.gov/sites/default/files/images/7.1_ui_improvements.pdf. 02:03:12 PM Mr. Jani continued the presentation on the inventory of all IT products and services, resources and planning, and scope of the accessibility program. Mr. Wimberly gave an overview of other technology resources for users outside of the applications and website. 02:11:41 PM Mr. Jani and Mr. Smith answered questions from the committee. 02:22:34 PM Representative Ortiz joined to ask questions about accessibility standards that are being met. Committee Discussion - Committee Discussion Only 02:26:02 PM Luisa Altmann with Legislative Council Staff gave an update for the JTC field trip October 4th. Additionally, the JTC is meeting October 18th. 02:29:11 PM The committee adjourned.
