J_JTC_2022A 10/18/2022 09:31:07 AM Committee Summary PUBLICSTAFF SUMMARY OF MEETINGJOINT COMMITTEE COMMITTEE ON JOINT TECHNOLOGY COMMITTEE Date 10/18/2022 Attendance Baisley * Bernett X Kolker * Scott * Bridges E Titone X Time 09:31:07 AM to 04:00:42 PM Place SCR 352 This Meeting was called to order by Titone This Report was prepared by Luisa Altmann Hearing Items Action Taken hUpdate from the Department of Corrections on the DeCORum Project Committee Discussion Only hUpdate from the Judicial Department on IT Projects Committee Discussion Only hUpdate from the Department of Personnel and Administration Committee Discussion Only hUpdate from the Department of Higher Education on the HB 22-1349 Data System Committee Discussion Only hUpdate from the Department of Early Childhood Committee Discussion Only hUpdates from the Governor's Office of Information Technology Committee Discussion Only hLunch Committee Discussion Only hOverview of Colorado Health Care IT Systems Committee Discussion Only hUpdates from the Department of Public Health and Environment Committee Discussion Only hPresentation from the Colorado Technology Association Committee Discussion Only hPresentation from Avaya Committee Discussion Only hOther Issues Committee Discussion Only 09:31:21 AM Luisa Altmann with the Legislative Council staff gave an update for the committee on the agenda for the day as well as an update that the committee will not be meeting in November. Update from the Department of Corrections on the DeCORum Project - Committee Discussion Only 09:32:32 AM Scott McKimmy and Brian Roney with the Department of Corrections (DOC) gave a presentation and status update for the Department of Corrections Offender Records Management System (DeCORuM) project. Their presentation can be found here: https://leg.colorado.gov/sites/default/files/images/1._doc_presentation_slides.pdf. 09:35:39 AM Mr. McKimmy started the presentation with an overview of DeCORuM including the background of the project, it's necessity, solution parameters, a typical incarceration integration to reintegration life cycle, and production models. 09:41:28 AM The project started to receive funding in FY 2016-17 and Mr. McKimmy gave an overview of their spending this far. Their funding ends this fiscal year. Additionally, he gave an update of the current situation and the challenges they have been facing. 09:44:25 AM Mr. McKimmy answered questions from the committee on the implementation of the DeCORuM project, the project being customized off the shelf (COTS) software, where the DeCORuM software is hosted, if it can be migrated to the cloud, why the pharmacy module has been failing, and the best path forward. Representative Titone inquired why DOC said they did not need any more funding in 2020 and now they are asking for almost $10 million and if the project should be reevaluated to be more efficient and make up for funds. 09:55:03 AM The committee asked the department to come up with a few routes of completion for this project and moving the system to the cloud. 10:04:06 AM Luisa Altmann reminded the committee that DOC will be back in December to give an update of the funding they received last year. 10:05:07 AM Mr. McKimmy gave an update on the Time & Leave and Scheduling project that received funding this fiscal year. Update from the Judicial Department on IT Projects - Committee Discussion Only 10:08:41 AM Steve Vasconellos and Jason Bergbower with the Colorado Judicial Department gave a presentation with their responsibilities and an update on their IT projects. The presentation can be found here: https://leg.colorado.gov/sites/default/files/images/2._judicial_presenta.... 10:10:34 AM The presentation started with an overview of the impact of the pandemic and virtual hearings. They answered questions on how the ballot measure concerning the new judicial district would impact their system. Mr. Bergbower continued the presentation giving details about the 3-year SDWAN upgrade, network infrastructure, and data center hardware. They gave a status update for the project, the need to upgrade A/V capabilities, and their plans for a new case management system. 10:18:10 AM The committee asked questions about new programs and their realistic life span, the vendor market, vendor lock-in, remote testimony, and user experience testing. Update from the Department of Personnel and Administration - Committee Discussion Only 10:28:53 AM Tony Gherardini and Sarah Clark with the Department of Personnel and Administration gave an update on their funding for their payroll modernization project. Their presentation can be found here: https://leg.colorado.gov/sites/default/files/images/3._dpa_presentation_slides.pdf. 10:30:55 AM The presentation included information about the department's payroll modernization goals, solicitation workshops, and data as a product. The committee asked questions on the pay cycles and legislation to change pay cycles. The presentation concluded with information on their payroll modernization timeline. Update from the Department of Higher Education on the HB 22-1349 Data System - Committee Discussion Only 10:44:24 AM Michael Vente with the Colorado Department of Higher Education gave an update on the House Bill 22-1349 Postsecondary Student Success Data System. The presentation can be found here: https://leg.colorado.gov/sites/default/files/images/4._cdhe_hb22-1349_presentation_slides.pdf. 10:46:05 AM The presentation gave information on HB 22-1349, the student-unit record data system (SURDS),a report on a Colorado statewide longitudinal data system, and SURDS files and reports. The committee asked questions on data and working with other departments. The presentation continued with information on the development of student success measures and a technical working group. Update from the Department of Early Childhood - Committee Discussion Only 10:58:37 AM Michael Cooke, Dawn Oden, and Grace Kretchmer Tran with the Department of Early Childhood gave an update on their universal preschool technology project. The presentation can be found here: https://leg.colorado.gov/sites/default/files/images/5._cdec_presentation_slides.pdf. 11:02:06 AM The presentation gave updates on staffing and marketing and communications. The department answered questions on marketing and communications to libraries, day cares, pediatricians, and other public places. The presentation continued with information on trainings, stakeholders updates, rule updates, and other components of the project. 11:13:46 AM The panel answered questions on multi-factor authentication. Updates from the Governor's Office of Information Technology - Committee Discussion Only 11:15:33 AM Michael McReynolds, Julia Richman, and Brandy Reitter with the Governor's Office of Information Technology (OIT) gave a presentation to update the JTC than can be found here: https://leg.colorado.gov/sites/default/files/images/6._oit_presentation_.... 11:18:11 AM The presentation started an update on their digital government strategic plan that has just been released to the public on October 10, 2022. They provided an educational video, methodology, aspirations, six strategies to achieve said aspirations, implementation funding, and what's next for the digital government strategic plan. The presentation continued with a tech debt portfolio update. The committee asked questions regarding cyber-security. 11:40:58 AM The presentation continued with broadband updates including acronym information, the broadband roadmap update, information on household's without internet, broadband availability, internet adoption gaps, workforce development, roadmap to connect 99 percent by 2027, individual agency broadband plans, broadband roadmap, Colorado Broadband Office (CBO) funding program milestones, and CBO projects and outreach. 11:56:59 AM The department answered questions on communication when people are not connected to broadband and tracking. Lunch - Committee Discussion Only 12:04:15 PM The committee recessed for lunch. Overview of Colorado Health Care IT Systems - Committee Discussion Only 01:30:41 PM The following individuals provided a presentation on an overview of health care IT systems: Stephanie Pugliese, Office of eHealth Innovation (OeHI); Parrish Steinbrecher, Department of Health Care Policy and Financing (HCPF); Cristen Lara, Behavioral Health Administration (BHA); Sarah Dawson, Colorado Department of Human Services (CDHS); Misgana Tesfaye, CHDS; Mollie Bradlee, CHDS; and JP Sleeger, CDHS. The presentation can be found here: https://leg.colorado.gov/sites/default/files/images/7._health_care_it_systems_presentation_slides.pdf. 01:35:50 PM OeHI started the presentation with information on the Health IT Roadmap, rural connectivity, rural connectivity project achievements, and next steps for the project. HCPF continued the presentation with an overview of their major initiatives and partnership overview, HCPF partnership with OeHI, Colorado Benefits Management System (CBMS) and Public Health Emergency (PHE) streamlined processes and operational improvements, Medicaid Health Technology Systems, proposed BHA integration, and a chart that lays out the modules involved in the system. 01:50:29 PM The committee asked questions regarding overlap within the systems and interoperability with counties. 01:52:33 PM The presentation continued with the BHA, giving information about the BHA background and purpose, their technology ecosystem, behavioral health technology initiative updates, care coordination infrastructure, OwnPath, behavioral health modernization, and workforce learning management system. 02:04:57 PM The presentation continued with CDHS giving information on their Business Information Technology and security (BITS), their joint agency interoperability project, the Trails system, operational funding for Trails, improvements being made to Trails, agile development of Trails, and the Trails roadmap. Updates from the Department of Public Health and Environment - Committee Discussion Only 02:18:38 PM The committee took a brief recess. Erick Scheminske, Andrew Putnam, and Adam Wozniak with the Colorado Department of Public Health and Environment (CHPDE) as well as Kris Kiburz with OIT gave a presentation on the IT Modernization to Support our Air Quality goals. The presentation can be found here: http://leg.colorado.gov/sites/default/files/images/8._cdphe_presentation_slides.pdf. 02:23:01 PM The presentation started with the Stationary Sources System project summary, an update for year 1 of funding, and information for year 2 of the funding that will be requested for FY 2023-24. The committee asked questions about the ability to track air pollution coming from out of state. The presentation continued with information on the proposed architecture of the Air Stationary Sources Solution, project accomplishments over the last month, stakeholder engagement, the proof of concept workflow, issues and concerns with the project, and project plans. 02:39:47 PM The committee asked questions regarding monitoring emissions and how to improve "hot spots" of emissions. Presentation from the Colorado Technology Association - Committee Discussion Only 02:54:42 PM Frannie Matthew with the Colorado Technology Association (CTA) gave a presentation starting with an introduction of herself, her role at CTA, and their mission/responsibilities. The presentation continued with information regarding Colorado and the relationships with tech, growth of the industry, tech making up almost 10 percent of jobs in Colorado, grants CTA has received, wages in the industry, the growing quantum computing sector, and other emerging technologies. 03:18:37 PM Discussion ensued with the committee on the tech field, robotics program, and some successful tech programs. Ms. Matthew answered questions on job availability, immigration policy in regard to employment within the industry, and Colorado being an affordable place with livable wages. Presentation from Avaya - Committee Discussion Only 03:36:54 PM Hale Allen with Avaya gave a presentation that can be found here: https://leg.colorado.gov/sites/default/files/images/10._avaya_presentati.... The presentation gave information on what Avaya does, their scope, their office in Colorado, federal and state involvement, their blue phone project with CDHS, digital government, and emergency management. Other Issues - Committee Discussion Only 03:59:36 PM Luisa Altmann gave information to the committee about the coming budget requests and future meeting dates. 04:00:42 PM The committee adjourned.
